St. Louis Area Alumni Chapter
Beta Gamma Sigma
The purpose of these
bylaws is to state the ways in which the provision of the constitution shall be
applied to the government of the St. Louis Area Alumni Chapter, and to
establish rules and procedures, within the limits set by the Beta Gamma Sigma
Governing Documents, for the operation of the St. Louis Area Alumni Chapter.
ARTICLE II – MEMBERSHIP FEE STRUCTURE
Fee Structure and Associated Benefits
General
Membership
General
membership fee is $30.00, paid in one installment. General Members in good
standing shall be eligible to vote, hold office, and otherwise participate in the
activities of the St. Louis Area Alumni Chapter.
Recent
Graduate Membership
Recent
graduate membership fee is $15.00, paid in one installment. Recent Graduate
members are individuals whose most recent graduation was within one year
preceding applying for membership. They shall be eligible to vote and
participate in the activities of the St. Louis Area Alumni Chapter.
Faculty
Membership
Faculty
membership is at no cost at this time. Faculty members shall be eligible to
vote, hold office, represent the St. Louis Area Alumni Chapter in their
respective universities, and otherwise participate in the activities of the St.
Louis Area Alumni Chapter.
Fees are annual and billed by the St. Louis Area Alumni Chapter prior to the beginning of the new fiscal year. Annual fees are due by July 1 being the commencement of the new fiscal year. Fees are not pro-rated if a member joins after the first of the year. Fees will be accepted only from members of Beta Gamma Sigma.
Events
Costs set
by Chapter Programs on an event-by-event basis.
ARTICLE III – CHAPTER OFFICERS/CHAPTER COUNCIL
Elected
Officials
The elected officers of the St. Louis Area Alumni Chapter shall be the
following:
1.
President
2. Vice President
3. Secretary
4.
Treasurer
Chapter
Council Members
The members
of the of the St. Louis Area Alumni Chapter Council shall be the following:
1. President
2. Vice President
3. Secretary
4. Treasurer
5. Chairperson, Chapter Programs
6. Chairperson, Membership
7. Chairperson, Publicity
8. Immediate Past President
9. Members at Large (Two)
President
Shall preside at all meetings of the
St. Louis Area Alumni Chapter. Shall be
empowered to appoint committees as hereinafter provided and shall be an
ex-officio member of each committee. Shall
be the official representative of the St. Louis Area Alumni Chapter. Shall be authorized to co-sign checks. Shall only vote to break a tie at Council
meetings. Shall appoint committee chairs and members at large.
Vice President
Shall succeed to the office and power
of the President in his or her absence or for the remainder of his or her term
if vacated for any reason. In the event
of such a vacancy, the Council shall appoint a successor to the post of Vice
President. The Vice President shall be authorized
to co-sign checks.
Secretary
Shall record the minutes of the
meetings of the Council and General Membership. Shall have on hand a copy of the constitution and bylaws at all
of the Council and General meetings.
Shall together with the Treasurer keep up-to-date signature
authorizations of such bank, other financial institution, or money market
fund(s) where the St. Louis Area Alumni Chapter maintains its funds. Shall be authorized to co-sign checks. Shall have custody of all official documents,
such as the constitution, bylaws, etc.
Shall be the official liaison between Beta Gamma Sigma and the St. Louis
Area Alumni Chapter. Shall answer mail
addressed to the St. Louis Area Alumni Chapter or forward it to the proper
officer or committee chair.
Treasurer
Shall be authorized to collect all
monies payable to the St. Louis Area Alumni Chapter, and shall be charged with
the care and custody of funds of the St. Louis Area Alumni Chapter. Shall be authorized to co-sign checks. Shall make all necessary disbursements in
accordance with the directions of the Council.
Shall arrange for accepting reservations for the meetings, receiving
members as they arrive at meetings, and collecting such monies at meetings. Shall receive the payment of dues and shall
arrange for the mailings of dues notices and receipt/acknowledgement of dues
payments. Shall account for and deposit
all monies received. Shall be authorized to deposits funds at a bank, other
financial institution, or money market fund approved by the Council in the name
of the St. Louis Area Alumni Chapter.
Shall be authorized to co-sign checks.
Shall maintain the St. Louis Area Alumni Chapter 's financial accounts
and shall enter, in detail, receipts and disbursements. These accounts shall be open at all times to
inspection by any member of, or individual designated by, the Council. A report of the St. Louis Area Alumni
Chapter 's financial condition shall be made at each Council meeting. At the conclusion of the term of office, or
resignation, an audit shall be conducted by an Audit Committee, and an audit
report may be presented to the Council.
Other Officers
Other officers, elected or appointed by the Council, shall exercise such duties and responsibilities as designated by the Council.
Chairperson, Chapter Programs
Shall be responsible for the organization of all events through the Chapter Programs Committee. Shall represent the Chapter Programs Committee at the Council meetings.
Chairperson,
Membership
Shall be responsible for the care of the
membership through the Membership Committee.
Shall insure that all duties of the Membership Committee are
performed. Shall represent the
Membership Committee at the Council meetings.
Chairperson, Publicity
Shall be responsible for providing publicity for Chapter Events and any other publications necessary to promote the St. Louis Area Alumni Chapter through the Publicity Committee. Shall represent the Publicity Committee at the Council meetings.
Immediate Past President
Shall provide guidance and historical perspective to
the Council. Shall attend Council
meetings to help with the smooth transition from one fiscal year to the
next. Shall chair the Nominating
Committee.
Members at Large
Shall be versed on all aspects of the St.
Louis Area Alumni Chapter so that they can step into any position should the
need arise. Shall also take on special
efforts as designated by the Council if, and when, the need arises. At the
recommendation of the Nominating Committee (a/k/a Structure Committee) shall be
appointed by the President with approval of the Council.
ARTICLE IV –
CHAPTER COMMITTEES
The following Committees may from time
to time be activated by the Council or the President:
Chapter Programs Committee
Shall be responsible for coordinating and presenting the general
membership events of the St. Louis Area Alumni Chapter. Shall arrange for
speakers for all events during the fiscal year, with the concurrence of the
Council. In lieu of extenuating
circumstances, at least three events will be held each year. Shall be responsible for reserving the
meeting rooms and arranging the menu for events. Shall work in conjunction with the Membership (to determine
invites) and Publicity (to advertise events and website content) Committees in
the course of developing each event.
Membership Committee
Shall maintain the up-to-date membership rolls as well as the prospective
members from the collegiate schools of business, through the Membership
Committee. Shall be responsible for the
publication of the chapter membership directory. Shall be responsible for name
badges for members at Chapter events.
Shall be responsible for expanding the membership of the Chapter. Shall provide the necessary input to the
website (Publicity) to service the membership.
Publicity Committee
Shall be responsible to promote the
Chapter and its goals. Shall provide notices of the St. Louis Area Alumni
Chapter meetings to members at least three weeks prior to any event. Shall maintain the website and work with
Chapter Programs Committee to gather content and keep website current. The Council will approve website content.
Shall notify media outlets about upcoming events open to general public.
Nominating Committee (a/k/a Structure Committee)
The chair of the Nominating Committee shall be the Immediate Past
President or such individual (Member at Large) as appointed by the
President. The Nominating Committee
shall maintain records showing the expiration dates of the elected Council
members and officers, as well as potential candidates for future officers or
members of the Council. Members of the
Council shall submit to the chair of the Nominating Committee the names of
persons who may be potential officers or members of the Council.
Financial Audit Committee
The Financial Audit Committee will review the annual report for the prior
fiscal year of the St. Louis Area Alumni Chapter prepared by the Treasurer
prior to the annual membership meeting.
They shall present their review to the annual membership meeting. The members of this Committee will be drawn
from the general membership. No member
of this Committee can be concurrently serving on the Council. Once the Committee is formed they will appoint
their own Chairperson. This committee
can be convened at any time during the year at the request of the Council or on
its own accord.
Shall be responsible for developing contacts with the St. Louis Area
business to solicit sponsorship of the St. Louis Area Alumni Chapter and its
activities. Shall develop a structure of corporate sponsorship.
ARTICLE V - FINANCIAL POLICY
Budget
A budget prepared by the Treasurer will be presented for the forthcoming
year and will include all expected incomes and expenses. This budget will be presented for approval
at the annual membership meeting.
Bank Account
Money shall be kept in the St. Louis Area Alumni Chapter 's (the St.
Louis Area Alumni Chapter of Beta Gamma Sigma) name at a local financial
institution approved by the Council.
Expenses
Will be paid when due. All checks
for payment of expenses will require two signatures.
Expenditures
Funds will
be spent only in the interest of the St. Louis Area Alumni Chapter.
Disposition of Funds
If the
Chapter is dissolved all funds will revert to Beta Gamma Sigma Inc.
ARTICLE VI - MEETINGS
Chapter
Council
Shall meet
as often as necessary to conduct the smooth operation of the St. Louis Area
Alumni Chapter. As a minimum the
Council shall meet four (4) times per year.
There shall be a meeting in the late summer or early fall to convene the
new Council and set a path for the year.
There shall specifically be a meeting of the Council prior to the
general membership meetings. There
shall be a year-end meeting to wrap-up the business of the current
Council. Any additional meetings may be
called by the president or any the St. Louis members of the Council. A quorum, necessary to conduct business at
the Council meeting, shall be a simple majority of elected, voting Council
members and elected officers, excluding unfilled vacancies.
General
Membership
There shall
normally be at least three meetings of the general membership each fiscal
year. These meetings shall include the
annual membership meeting and two other meetings/events as determined by the
Chapter Programs Committee. Other
meetings may be held as requested by the Chapter Programs Committee, by a
request for a Special General Meeting by the Council or by the President or Vice President.
ARTICLE VII – ELECTIONS
At the
Council meeting prior to the annual membership meeting, the Nominating Committee
shall submit to the Council, in writing, the recommendations of the committee
for officers and/or elected Council members.
After such notice to the Council, the General Membership shall be
notified, in writing, a reasonable time prior to the annual membership
meeting. The recommendations of the
Nominating Committee will be presented to the membership at the annual
membership meeting. If approved by a
majority of the members in good standing who are present and voting, the
nominees shall be declared elected and will take office at the beginning of the
next fiscal year.
An
independent nomination for office may be made by a nomination from the floor by
a member of the chapter in good standing following certification that the
nominee is eligible for and has consented to serve if elected.
ARTICLE VIII - PARLIAMENTARY PROCEDURE
Robert's
Rules of Order (latest edition) shall govern in parliamentary procedure,
insofar as such rules and not inconsistent with the Constitution and bylaws.
ARTICLE IX - AMENDMENTS TO THE BYLAWS
These
bylaws may be amended by a three-fourths vote of the members present at a duly
called meeting of the St. Louis Area Alumni Chapter. No amendment to these bylaws shall be effective until a copy of
the amendment has been filed with the Central Office.
ARTICLE X - DEFINITIONS
Member in
Good Standing
A member
shall be considered in good standing when current annual dues have been paid,
but may be expelled for cause by a majority vote of the Council. A member expelled shall not be entitled to a
refund of his or her dues. For cause
shall mean for purposes of expulsion, conduct unbefitting of the Chapter or the
Beta Gamma Sigma (BGS) mission which would include but not be limited to fraud,
willful misconduct, criminal activities, dishonesty, or unauthorized
misappropriation of Chapter or BGS information for personal gain.